A sponsorship letter is one of the important documents that must be provided to the embassy for students who want to study abroad. It is an authentic document that is used as proof of verification in the visa approval process.
The sponsorship letter is sent to the embassy along with other required documents when you appear for the visa interview at the consular office.
Just like other types of essays or formal writing, writing a sponsorship letter can sometimes be a difficult task. You can go through a lot of pressure and stress while writing it correctly.
So if you are interested in writing a student visa sponsorship letter, this article is a complete guide.
TABLE OF CONTENTS
- What is a student visa sponsorship letter?
- Who is a sponsor?
- Who can write a student visa sponsorship letter?
- Guide to Writing a Standard Student Visa Sponsorship Letter
- Common mistakes in student visa sponsorship letters
- Why should I write a student visa sponsorship letter?
- Structure of a student visa sponsorship letter
- Tips for Writing a Standard Student Visa Sponsorship Letter
- How To Constructively Write A Student Visa Sponsorship Letter
- 1. Sample letter from an individual:
- 2. Sample letter from an organization:
What is a student visa sponsorship letter?
A student visa sponsorship letter is a letter from a sponsor that provides a guarantee and promise to pay fees on behalf of a student so that they can continue their educational journey at a particular university or educational institution.
It is important to know that not including a student visa sponsorship letter in a student visa application may not be part of the criteria for denying the application, but it is strongly recommended that you include one.
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Who is a sponsor?
A sponsor is an individual who is going to finance a student’s studies. People who can sponsor a student include parents, siblings, friends, cousins, etc.
A student must choose a sponsor who meets the requirements of the country in which he intends to study.
Since a sponsor is directly involved with the financial responsibility of the student, the student must be able to convince the embassy that the sponsor is ready and able to fully sponsor them while they study abroad.
Israel is one of the countries that takes the shortest time to process your visa. read to learn How to get an Israel student visa | step by step procedures
Who can write a student visa sponsorship letter?
A student sponsorship letter can come from an individual or organization as long as they sponsor a student to pursue their educational goals.
Any individual sponsoring any student must be able to prove their citizenship or legal status and must also be related to the student as a friend, relative or representative of a relevant institution. If the sponsor claims to be a family member, they will be asked to prove their relationship to the sponsored student.
A sponsor shows confidence in a student and assumes some of the important legal and financial responsibilities of the sponsored student.
For a smooth application as an applicant from Spain, check out How to apply for a student visa in Spain | Interview, Requirements, Permit
Guide to Writing a Standard Student Visa Sponsorship Letter
When writing a student visa sponsorship letter, it is important to write it correctly. Knowing some of the pros and cons of writing a student visa sponsorship letter can be a guide to writing a correct and standard student visa sponsorship letter. Some of these do’s and don’ts include:
- You must write the student visa sponsorship letter in English. If it is written in another language, it is important to attach a professional English translation.
- In the student visa sponsorship letter, clearly state the relationship between the sponsor and the student.
- The student visa sponsorship letter must include the reason for the student’s visit and the length of their stay.
- The student visa sponsorship letter must be free of errors of any kind.
- Also included in the student visa sponsorship letter are the contact details (full name, phone number, and email address) of the sponsor.
- The study visa sponsorship letter must be in typed format, not handwritten.
- The sponsorship letter for the study visa must bear the signature of the sponsor.
- All information in the student visa sponsorship letter must be correct and accurate
Common mistakes in student visa sponsorship letters
A common mistake people make when writing student visa sponsorship letters is forgetting to include all the relevant information the embassy needs.
Another mistake is providing inaccurate or incomplete information, for example writing one’s nickname instead of their official legal name.
To avoid providing incorrect or incomplete information in a student visa sponsorship letter, you should review the letter by at least two people. The sponsor may also share the letter with the student so they can verify for themselves that all of the information about them, such as their full name and contact information on the letter, is correct and accurate.
Another common mistake is writing the study visa sponsorship letter in the native language of the applicant. The student visa sponsorship letter must be written in English, even if the applicant does not speak English. When the applicant does not speak English, it is necessary to give him an overview of the contents beforehand in case he is asked about it in an interview.
Although the study visa sponsorship letter will be sent to the government of the country where the student intends to study, its main function is to provide general information and to ensure that the sponsor will take responsibility for the welfare of the student while studying abroad. It doesn’t need to be too formal, it just needs to be written clearly and concisely.
Why should I write a student visa sponsorship letter?
To secure a student visa to study abroad, a student visa sponsorship letter must come from the student or the student’s parents or the student’s relatives, or friends.
Also, a sponsor must be chosen in this situation based on the chosen country. Different countries have different rules regarding student visa sponsorship. While some countries accept sponsorship from close family members or friends of the student like those listed above, other countries only accept student visa letters of sponsorship from a specific relationship.
The reason for the sponsorship letter is to confirm the relationship between the sponsor and the student and to ensure that they are aware of their financial responsibilities towards the student if they are going to study abroad.
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Structure of a student visa sponsorship letter
A standard student visa sponsorship letter has the following structure:
- An opening greeting (Dear Sir/Madam)
- Identity and different personal data of the place of residence of the sponsor
- The sponsor’s occupation
- The sponsor’s reason for writing the letter.
- The identity of the sponsored student
Tips for Writing a Standard Student Visa Sponsorship Letter
Some tips to follow when writing a student visa sponsorship letter include the following:
- Don’t make it too private:
The consular officer only needs to verify that the sponsor can pay the student’s bills and doesn’t really care who the sponsor is.
- Do not give meaningless details:
It is important not to include unnecessary details in the student visa sponsorship letter. The sponsor simply needs to present the accessible sum of money with which they are sponsoring the student.
- Do not make it too long:
It is important to remove unnecessary information from the sponsorship letter so that the letter is not too long to read.
- Include the necessary details:
The sponsor should not forget to add their important contact details, such as phone number and email. This is important in case the embassy wants to contact you and confirm some information.
How To Constructively Write A Student Visa Sponsorship Letter
Although the process of writing a student visa sponsorship letter can be difficult at times, it becomes easy when it is written with a clear format and strategy in mind.
First of all, the study visa sponsorship letter should be written briefly and clearly and provide all the necessary information about the identity of the sponsor, as well as the invoices of the student you will take care of.
Below are some examples of a standard student visa sponsorship letter:
1. Sample letter from an individual:
[Fill in your address]
Dear Mr / Mrs
RE: Student Name:
[Student Name] has been selected for admission to [University Name] for the curriculum – [Course Name] from [Year] to [Year]. Reference to your letter no. …….dated…….for him.
Sponsor Relationship to Student:
I hereby agree to pay all expenses of the above-named student at [name of university] for the above curriculum for the following expenses i.e. admission and tuition fee, cost of textbooks, rent of the hostel room, food expenses, health center fee, and medical insurance. charges Sponsorship on my part will last for [X] years from [Year] to [Year].
Please note that this sponsorship will be limited to the expenses listed above only and I may sponsor expenses that are necessary for special situations.
Please send your invoice to the following address:
[Sponsor Name][Communication Address][Contact Number]
I understand that you need some proof to ensure that I will have sufficient financial resources to fully sponsor [Student Name]. Therefore, I hereby enclose my bank statement for the previous three months for your kind perusal.
In case you need more information or confirmation from me, do not hesitate to contact me.
To be honest,
2. Sample letter from an organization:
Dear Mr / Mrs
RE: Student Name:
[Student Name] has been selected for admission to [University Name] for the Curriculum – [Course Name] from [Year] to [Year]. Reference to your letter not….dated….to him
[Organization/Company Name] hereby agrees to pay all expenses for [student name] to study at [university name] for admission to the said curriculum.
The following are the sponsorship details for [student name] for your kind information:
Sponsored Boss Expenses
When submitting your invoice to [Company Name], please upload the following as required:
Room rental and food expenses.
Health center fee
premium health insurance
This sponsorship is not limited to just the expenses mentioned. In special requirements, our organization may agree in writing to sponsor any other contingent expense.
[Company Name] will sponsor [Student Name] from commencement on [Date] through [Date]. We may extend it for an additional period after communicating it in writing.
Please direct all your invoices to the following address:
[Name of individual]
We will notify you of any changes to the foregoing, if necessary, in writing.
In case you need any information about it, do not hesitate to contact me.
To be honest,
[Name of individual]
Sponsors are important in the student visa application process when there is no proof that the student can handle their travel expenses. This means that the student does not have the requested amount in their bank account during the last three months. Therefore, the student will need a sponsor.
The sponsor here will need to confirm that they are aware of their responsibilities to take care of the student’s bills while they study abroad. The sponsor must communicate that he is ready and able to meet the student’s financial needs through the student visa sponsorship letter.